§1. Personal data controller
- The administrator of personal data within the meaning of art. 4 point 7 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46 / EC (GDPR) is Agnieszka Ziółek who performs a business activity at the address ul. Grzybowska 4 lok. 226, 00-131 Warsaw, NIP: 5222775454, REGON: 145817846.
- Data controller’s e-mail address: email@example.com, firstname.lastname@example.org.
- Administrator in accordance with art. 32 sec. 1 GDPR complies with the principle of personal data protection and applies appropriate technical and organizational measures to prevent accidental or unlawful destruction, loss, modification, unauthorized disclosure or unauthorized access to personal data processed in connection with the business.
- Providing personal data by the customer is voluntary, but necessary to conclude a contract with the data controller.
- The data controller processes personal data to the extent necessary to perform the contract or provide services to the data subject.
§2. Purpose and grounds for processing personal data
The administrator processes personal data for the following purposes:
- preparation of a commercial offer in response to the customer’s interest, which is the legitimate interest of the data controller (Article 6 (1) (f) of the GDPR);
- concluding and implementing sales contracts with customers, based on the concluded contract (Article 6 (1) (b) of the GDPR);
- provision of electronic services via the Online Store, on the basis of a concluded contract (Article 6 (1) (b) of the GDPR);
- handling the complaint process, based on the obligation of the data controller in connection with applicable law (Article 6 (1) (c) of the GDPR);
- accounting related to issuing and accepting settlement documents, pursuant to the provisions of tax law (Article 6 (1) (c) of the GDPR);
- archiving of data for possible determination, investigation or defense against claims or the need to prove facts, which is the legitimate interest of the data controller (Article 6 (1) (f) of the GDPR);
- contact by phone or via e-mail, in particular in response to inquiries addressed to the data controller, which is the legitimate interest of the data controller (Article 6 (1) (f) of the GDPR);
- sending technical information regarding the functioning of the Online Store and the services used by the customer, which is the legitimate interest of the data controller (Article 6 (1) (f) of the GDPR);
- marketing, which is its legitimate interest (Article 6 (1) (f) of the GDPR) or based on a prior consent (Article 6 (1) (a) of the GDPR).
§3. Data recipients. Data transfer to third countries
- The recipients of personal data processed by the data administrator may be entities cooperating with the data administrator when it is necessary to perform the contract concluded with the data subject, in particular wholesalers directly carrying out the shipment of goods covered by the order to the customer.
- The recipients of personal data processed by the data controller may also be subcontractors – entities whose services are used by the data controller when processing data, e.g. accounting offices, law firms, entities providing IT services (including hosting services).
- The data controller may be required to provide personal data on the basis of applicable law, in particular to disclose personal data to authorized state authorities or institutions.
- Personal data in connection with the administrator’s use of website traffic analysis and tracking tools may be transferred to an entity located outside the European Economic Area, e.g. to Google LLC. As an appropriate data protection measure, the data controller has agreed to standard contractual clauses pursuant to Art. 46 GDPR with the providers of these services. More information on this is available here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu_en.
§4. Period of personal data storage
- The data controller stores personal data for the duration of the contract concluded with the data subject and after its termination for purposes related to the pursuit of claims related to the contract, performance of obligations under applicable law, but for no longer than the limitation period in accordance with the provisions of law of the Civil Code.
- The data administrator stores personal data on the settlement documents for the period specified in the provisions of the VAT Act and the Accounting Act.
- The data administrator stores personal data processed for marketing purposes for a period of 10 years, but not longer than until the consent to data processing is withdrawn or an objection to data processing is raised.
- The data administrator stores personal data for purposes other than those indicated in part 1-3 for a period of one year, unless the consent to data processing has been withdrawn and the data processing cannot be continued on a basis other than the consent of the data subject.
§5. Rights of the data subject
1. Every data subject has the right to:
- access – obtaining confirmation from the administrator whether or not his or her personal data is being processed. If data about a person is processed, he or she is entitled to access them and obtain the following information: about the purposes of processing, categories of personal data, information about recipients or categories of recipients to whom the data has been or will be disclosed, about the period of data storage or about their criteria determining the right to request rectification, deletion or limitation of the processing of personal data due to the data subject, and to object to such processing (Article 15 of the GDPR);
- to receive a copy of the data – to obtain a copy of the data subject to processing, the first copy being free of charge, and the administrator may charge a reasonable fee for subsequent copies resulting from administrative costs (Article 15 (3) of the GDPR);
- for rectification – requesting rectification of incorrect personal data concerning his or her, or supplementing incomplete data (Article 16 of the GDPR);
- to delete data – request to delete his or her personal data, if the administrator no longer has a legal basis for their processing or the data is no longer necessary for the purposes of processing (Article 17 of the GDPR);
- to limit processing – requests to limit the processing of personal data (Article 18 of the GDPR), when:
– the data subject questions the accuracy of the personal data – for a period enabling the controller to check the accuracy of the data,
– the processing is unlawful and the data subject opposes their removal, requesting the restriction of their use,
- the controller no longer needs these data, but they are needed by the data subject to establish, assert or defend claims,
- the data subject has objected to the processing – pending the verification whether the legitimate grounds of the controller override those of the data subject;
- to transfer data – to receive in a structured, commonly used and machine-readable format personal data concerning him or her, which he or she provided to the administrator, and request to send this data to another administrator, if the data is processed on the basis of the consent of the data subject or a contract concluded with him and if the data is processed in an automated manner (Article 20 of the GDPR);
- to object – to object to the processing of his or her personal data for the legitimate purposes of the administrator, for reasons related to her particular situation, including profiling. Then the controller assesses the existence of valid, legitimate grounds for processing that override the interests, rights and freedoms of data subjects, or the grounds for establishing, investigating or defending claims. If, according to the assessment, the interests of the data subject override those of the controller, the controller will be obliged to stop processing the data for these purposes (Article 21 of the GDPR).
- In order to exercise the above-mentioned rights, the data subject should contact the administrator using the provided contact details and inform him or her which right and to what extent he or she wants to exercise.
- The data subject has the right to lodge a complaint with the supervisory authority, which is the President of the Office for Personal Data Protection in Warsaw.
- Personal data obtained by the data administrator may be processed automatically – including in the form of profiling. Profiling of personal data performed by the data controller consists in assessing selected information about the data subject for the purposes of analyzing and forecasting personal preferences and interests, in particular for the possibility of providing the data subject with a personalized offer.
- Automatic data processing by the data controller does not give rise to any legal consequences for the data subject. The data subject may object to the automated processing of his data at any time.
§7. Google Analytics
- The administrator uses Google Analytics, a web analytical service provided by Google Inc. based in the USA.
- The data will not be used for the purpose of identifying any natural person.
- The user can prevent the storage of cookies by appropriate browser settings; however, in this case, he or she will not be able to use the full functionality of the website. In addition, users can prevent Google from collecting data generated by cookies and relating to their use of the website (including the IP address) and the processing of these data by Google by downloading and installing a browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=pl.
- At any time, the user may object to the collection and processing of data related to the use of the Google website by downloading and installing the plug-in in the browser, which is available at the following address: https://tools.google.com/dlpage/gaoptout?hl=en.